Online Enrollment System Conceptual Framework free essay sample

Online enrollment system is utilized today by many universities to facilitate the enrollment of their students into classes every semester (Gaton, 2012). The system allows students to choose courses they want to take with the available class schedules. This allows students to make up their time schedules for different class courses without time schedule conflicts. After the allotted enrollment period, the system runs and assigns slots to students. With the Online Student Enrollment System, students could login, check their schedule, and set desired changes and pay online without having to stand in a line and rushing to meet deadlines to accomplish all the transactions required for enrollment (Ella, 2012). It would be less time consuming and very convenient. a. How OEM Works How about a student online enrollment system conveniently linked to your information portal? This service could help lessen the amount of time and effort in enrolling for subjects in every semester (Marchan, 2012). We will write a custom essay sample on Online Enrollment System Conceptual Framework or any similar topic specifically for you Do Not WasteYour Time HIRE WRITER Only 13.90 / page You might have encountered some websites which provide services that require registration online. The customer information is stored in the database and used for every transactions made. This eliminates manual registration and sometimes payment process for customers. All businesses are accomplished fast, efficient and conveniently, in your computer. According to Binayao(2010), Online Systems usually follows this simple diagram(refer to Fig. 1 below). Figure 1 New students need to sign up by filling out the personal information page with their unique ID number to be activated by the secretary. The system recognizes the valid user ID. The secretary can add grades of the students. Thus, the students can view their grades online. The system evaluates the subjects previously taken by the students and generates a list of subjects that the students can enroll. After the students have selected the subjects to be enrolled, the proposed system shows the different schedules of each subject. Finally, the system generates the enrollment form that contains the financial statement and schedules of subject. The administrator can add curriculum, subjects, and schedules. He can also view the students’ profile and the list of students enrolled in every subject and in every department. b. Online Systems and their Maintenance The Internet is the most convenient and efficient commodity for organizations and businesses alike. Websites function as a portal for members, customers and others to communicate, provide services and support 24-hours a day. It is cost effective for promotion, marketing and information dissemination (Ella,2012) NLS, NAPOLCOM, SOL, and GoDirect are a few of the leading providers on Online System Worldwide(Ella,2012). They all differ on structure, but all of them offers great service on an affordable price. In the Philippines, universities like UST, FEU and DLSU all created their own systems of Online Enrollment. Johnston (2009) implies that maintaining OE Systems may require license updates, upgrades, and hardware maintenance. It may cost $5-$25(equivalent to P200-P1000) per User per Month, depending on the System. ONLINE ENROLLMENT METHOD VS. TRADITIONAL METHOD OF ENROLLMENT In the past couple of decades, computers and technology have revolutionized once-slow processes, saving industries time and money in ways not previously possible. With today’s budget crisis, school districts are looking for ways to use computers and the Internet to streamline school business processes while substantially lowering their cost (Anderson, 2011). Still, traditional methods/systems are used more often than not in enrollment procedures of universities (Apon, 2012). Enrollment serves as a vital part in the life of every student upon entering schools or universities, either public or in private. It gives students the impression on how the whole institute manages and manipulates the entire body. Moreover, enrolment serves as the first experience of all students by which he/she takes part, according to So (2012). One of the factors considered here is the lack of manpower to accommodate all enrollees. Also considered are the tedious task of filling out the application form and the inaccuracies of information provided by the students. These factors cause enrollment delay, which is disadvantageous to the enrolment personnel and the enrollees (Leonar, 2010). Still, the availability of Online Systems has its own advantages and disadvantages, much like how the traditional method of enrollment has its own (Marchan, 2012). Some of the factors that may be affected are: 1. The Number of Workers utilized in Enrollments (along with their salaries) 2. The Maintenance Cost of Online Systems . The Fund Available These factors must be looked up first before deciding which is better for a university. a. Top-rated Universities in the Phil. and their Methods of Enrollment According to Forman (2007) in his article â€Å"New Research Perspectives on Mobility, Organizations, Systems and Technologies†, continuing innovation in technologies can lead to organizational changes that range from improvement of day-to-day operation and for easy access it provides for the end users. Many schools today have adapted this innovation in the offering of their services. In the Philippines, Ateneo De Manila, De La Salle, Far-Eastern, and other top-rated universities accepted the challenge and created their own Online Systems of Enrollment. b. Enrollment System of SLU The Current Enrollment System of SLU is similar to the traditional method, wherein a student is required to enroll and transact personally in the enrollment rooms of the university. Old and new students need to fill up application forms like pre-enrollment form, and will input validated ID and registration forms to the department enrollment officers.  The current system needs those information to process the enrollment of the students. Enrollment Systems like this are slow, and takes time and energy from the students and enrollment officers alike (Lucas, 2010).